NOW HIRING 12/13/2023

VOLUNTEER MANAGER – FULL TIME
Department: Resource Development
Reports to: Director of Development

Hours: Tuesday through Friday: 7:30am – 4pm | Saturday: 6:30am – 11:30am
Starting Wage: $41,000

Community Harvest Food Bank seeks a qualified candidate for the position of Volunteer Manager. Community Harvest is a private, non-profit corporation located in Fort Wayne, Indiana serving Allen County and 8 surrounding counties. Our mission is to alleviate hunger through the full use of donated food and other resources in NE Indiana. CHFB has been an integral part of the local community since 1983 and we are seeking individuals who share the same passion of our mission.

ESSENTIAL JOB FUNCTIONS:

Volunteer Recruitment and Retention:

Develop recruitment materials and presentations appropriate to specific audiences
Prepare and lead tours and orientation sessions to potential volunteers and visiting guests
Promote CHFB and its volunteer needs in all possible venues
Represent CHFB at speaking engagements and other public events
Target recruitment for specially skilled volunteers, as needed or requested by staff
Coordinate with local organizations such as churches, schools, volunteer organizations, or local businesses to generate interest in CHFB Volunteer Service
Promote volunteer interest among individuals
Maintain volunteer participation through prompt and timely communication, scheduling, confirmation, and appreciation process
Develop, update and conduct volunteer orientation and training programs

Community Harvest and Volunteer Liaison:

Act as an advocate for volunteers and as a liaison between volunteers and CHFB staff
Work with CHFB staff to identify specific volunteer needs, scheduling and expectations.
Develop a process to screen and place volunteers ensuring the assignment best fits their skills and abilities
Publish a weekly schedule of volunteer groups and individuals for all appropriate staff on an outlook calendar.
Coordinate with CHFB staff to produce a quarterly report detailing the volunteers’ impact on the productivity, efficiency, output and delivery of product, programs, and agency relationships

Administer the Volunteer Program:

Maintain Volunteer Hub database
Ensures completion and filing of accident and/or incident reports and responds appropriately
Provide assistance in special events and fundraisers by securing and supervising the volunteer support needed to ensure a successful endeavor.
Develop and maintain position descriptions for all volunteer opportunities reviewing and updating descriptions as needed
Develop and implement volunteer recognition coinciding with National Volunteer Week
Maintain up-to-date information including the necessary completed forms and volunteer hours for all volunteers, volunteer groups and community service workers in hard copy
Coordinate Volunteer recognition to include Volunteer of the Month
Send out Thank You notes

Administer Social Media

This list is not all-inclusive and other duties may be assigned.

ADDITIONAL RESPONSIBILITIES:

Assist in other areas of the food bank as assigned
Willingness and ability to attend local, regional, or national conferences and meetings as requested
Completion of special assignments, request, and projects as assigned
Maintain a clean and orderly office environment
Maintain a neat, clean, and professional appearance at all times
Adheres to rules and regulations in Personnel Manual
Evening and weekend hours as requested

(This list is not all-inclusive and other duties may be assigned.)

PROFESSIONAL REQUIREMENTS:

Must possess excellent public speaking skills in a variety of settings
Must have keen time management skills and the ability to multi-task
Excellent communication skills both written and speaking
Ability to coordinate multiple projects and adhere to deadlines in a fast-paced environment
Must be able to work in a team atmosphere and possess good collaboration skills
Ability to work with a variety of groups and diverse communities
Ability to maintain confidentiality
Ability to make quick decisions
Valid Driver’s License required

EDUCATIONAL REQUIREMENTS:

Bachelor’s Degree or Equivalent Experience
Experience with a non-profit organization or food bank helpful
Proficiency in MS Office computer programs
Certification in Food Safety – Certification class provided by CHFB
Type 40 WPM

Equal Employment Opportunity

It is the policy of Community Harvest Food Bank to provide equal employment opportunities to all people without regard to race, color, religion, national origin, age, sex or disability and to promote the full realization of that policy. CHFB will assure equal employment opportunities in all personnel actions and procedures including, but not limited to recruitment, hiring, training, transfer, promotion, compensation and benefits.

TO APPLY:
Send resume to Anna at adavis@communityharvest.org